📞 (587) 401-4864
✉️ info@rentalcarepros.com
Vendors • Calgary

Join our preferred vendor network

Steady work, clear scopes, and on‑time payment. We partner with licensed, insured trades who value quality and communication.

Tradesperson at work

Why vendors choose Rental Care Pros

Clear Work Orders

Every job includes a written scope, photos when available, access instructions, and a decision contact.

On‑Time Payment

Approved invoices are paid on a predictable schedule. No markup; we pass your invoice to owners with documentation.

Long‑Term Pipeline

We manage homes across Calgary, creating repeat business for vendors who provide excellent service.

Service categories we onboard

Mechanical & Utilities

  • Plumbing & drain
  • HVAC & gasfitting
  • Electrical
  • Appliance repair

Exterior & Structure

  • Roofing & eaves
  • Fencing & decks
  • Concrete & foundation
  • Landscaping & snow

Interior & Finishes

  • Drywall & paint
  • Flooring & tile
  • Carpentry
  • Cleaning & turnovers

Requirements & onboarding checklist

Documentation

  • Business license (where applicable)
  • WCB coverage (or waiver if exempt)
  • Liability insurance certificate (min $2M preferred)
  • GST/HST number if registered
  • Photo ID and primary contact details

Standards we expect

  • Professional communication & punctuality
  • Before/after photos for most jobs
  • Itemized quotes & invoices
  • Respect for residents and property
  • Emergency availability or clear limits

How work orders flow

1) Scope & Authorization

We issue a written scope with a not‑to‑exceed amount. You confirm availability and ETA.

2) Do the Work

Arrive on time, complete work safely, and document with photos and clear notes. Communicate change orders before proceeding.

3) Invoice & Payment

Send an itemized invoice with job ID and photos. Approved invoices are queued for payment on our standard cycle.

Target response times

  • Emergencies (e.g., active leak, no heat in winter): respond within 60 minutes
  • Urgent calls: same day
  • Routine work: acknowledge same day, schedule within 2–3 business days

If you’re unavailable, decline quickly so we can reroute the job.

Quality & safety

  • Follow code and manufacturer guidance
  • Protect floors and surfaces; leave spaces clean
  • Report safety concerns immediately
  • Label shut-offs and provide homeowner tips when helpful

Payment schedule

We process approved invoices on a regular cycle. Payment method can be e‑transfer or EFT—tell us your preference during onboarding.

Invoice guidelines

  • Include job ID, property address, and contact
  • Break out labour vs. materials
  • Attach photos and permits where applicable
  • Send to info@rentalcarepros.com

Apply to become a preferred vendor

We’re always onboarding great Calgary trades and service partners. Send your details and documentation via our short form below. We’ll review and contact you with next steps.

Prefer email?

Send documents directly to info@rentalcarepros.com with the subject line Vendor Application – [Your Company].

Attach WCB, insurance certificate, and any trade tickets.

What happens next

  1. We review your application within 3–5 business days.
  2. We’ll request missing documents if needed.
  3. Once approved, you’ll start receiving work orders.

Vendor FAQs

Do you mark up vendor invoices?

No. We do not add a markup. Your invoice is passed through to the owner with documentation.

Can I decline a job?

Yes—just reply quickly so we can reroute the work.

Who talks to the resident?

We coordinate access details. You contact the resident only to schedule and confirm times.

Do you require after‑hours availability?

Not for every vendor. Tell us your availability window; we maintain an emergency roster for specific trades.